Delivering Under Pressure: How Astra Canyon Helped Caregility Migrate Complex Legacy Data to IFS Cloud

Intro
When Caregility set out to move from IFS 7.5 and a highly customized Vision Extension to IFS Cloud, they weren’t just upgrading technology—they were navigating a critical transition. Spinning off from a sister company with a fundamentally different business model, Caregility faced the dual challenge of carving out their data through a deeply complex migration and establishing operational independence. With limited internal bandwidth, evolving data structures, and a need to retain historical records for returns and services, they turned to Astra Canyon for support.

Challenge

Caregility’s environment included two disparate systems—IFS 7.5 and Vision Extension—with misaligned data and limited internal resources available for the data migration. After multiple migration passes, challenges persisted, including issues with incomplete test data, limited scenario testing, and staff stretched thin across competing priorities.

“We inherited a system that didn’t reflect how we do business. It forced a lot of manual work and complexity. Now, with IFS Cloud 24R2 we’re finally in a position to automate and scale,” said Tod Nestor, CFO at Caregility.

Turning Point

By early 2024, Caregility requested that Astra Canyon take primary responsibility for the data migration. This turning point involved not only reconciling two separate sources, but also rethinking the structure of the data itself. Astra Canyon applied innovative methods to bring data together from IFS 7.5 and Vision Extension and transform it into new objects in IFS Cloud—for example, converting Projects into Service Contracts and Inventory Parts into Non-Inventory Parts.

Execution

Despite the aggressive timeline, Astra Canyon was up for the challenge. The project became a collaborative push across both teams, with joint decision-making, constant alignment, and flexibility from everyone involved. Testing gaps were filled by Astra Canyon where needed, and compromises were made—ones not typical of most projects, but necessary to deliver success under pressure. Everyone rallied toward one goal: go-live by January 2025.

Outcome

Caregility successfully went live, and while some post-go-live work continued into early 2025, the data migration was delivered successfully under challenging conditions. The project’s success was driven by adaptability, collaboration, and an unwavering commitment to get it done.

“The biggest win of the project was gaining independence from our previous shared environment,” said Nestor. “Moving to IFS Cloud gave us the ability to configure and run the system to fit our needs—not someone else’s. That’s already reducing errors and boosting efficiency.”